How can Vaultastic help organizations manage data for regulatory compliance and audits?
Vaultastic simplifies regulatory compliance and audit readiness by offering a centralized, immutable, and secure data archiving solution. It ensures that all critical business data, such as emails, information assets in the form of files, documents, videos etc, chat transcripts, and more is archived in a tamper-proof and search-ready format, adhering to stringent industry standards like […]
How does Vaultastic enable secure data sharing and collaboration for audits and investigations?
Vaultastic enhances secure data sharing and collaboration during audits and investigations through its integrated case management tools. Instead of exporting and sharing data via traditional methods, Vaultastic allows authorized users to securely share search results and invite external auditors or internal stakeholders to collaborate within the platform. This method ensures that no data is moved […]
What role does Vaultastic play in streamlining legal discovery and investigation processes?
Vaultastic plays a crucial role in simplifying and accelerating legal discovery and investigation processes by providing advanced e-discovery tools. These tools allow organizations to perform targeted searches across vast amounts of archived data using filters such as keywords, date ranges, sender/recipient details, and file attributes. Legal and compliance teams can locate relevant emails, files, or […]
Can I provide secured, selective access to mail vaults on Vaultastic to an external auditor in an audit scenario?
Yes, Vaultastic allows you to provide secure, selective access to mail vaults for external auditors, and this is a recommended practice to streamline audits. When you receive a data access request, you can enable read-only access to specific vaults for the auditor. Additionally, you can control whether the auditor can export, share or forward the […]
How do I share the e-discovery results with my team or external auditors?
Vaultastic provides multiple options for sharing e-discovery results. You can download and share the search summary, which includes metadata only, or download the content as EML or PST files for sharing. Additionally, Vaultastic’s integrated case management tool allows you to collaborate by inviting others to review the discovery results and provide their recommendations within the […]
What do our financial services industry regulators expect from us?
Regulators in the financial services industry expect institutions to provide a reliable, secure, and always-on experience for customers while safeguarding all static and transactional data. This data must be stored securely for extended periods in an easily discoverable form, all within the country’s boundaries. Additionally, financial institutions must have strong risk management frameworks, internal controls, […]
Does Vaultastic provide data residency within the country boundaries?
Yes, Vaultastic offers data residency options to ensure that your data remains within the country’s boundaries. As a cloud-based solution, Vaultastic allows you to select data centers located in specific regions or countries, ensuring compliance with local data protection laws and regulatory frameworks. This capability is particularly important for sensitive financial data, as it helps […]
Will Vaultastic encrypt all data per the cybersecurity guidelines of our financial services industry regulator?
Yes, Vaultastic encrypts all data in compliance with the cybersecurity guidelines of your financial services industry regulator. It employs advanced encryption techniques to protect data both in transit and at rest, ensuring that sensitive financial information remains secure. By adhering to these stringent regulatory requirements, Vaultastic helps financial services organizations mitigate the risk of data […]
Does Vaultastic’s platform support a disaster recovery site, as per the guidelines of our financial services industry regulator?
Yes, Vaultastic supports disaster recovery in line with your financial services industry regulator’s guidelines. Vaultastic provides 11 9’s of data durability by storing immutable copies of your emails, files, and SaaS data across multiple geographically separated availability zones (data centers) on AWS. As a perpetual archive housed in an independent cloud infrastructure separate from your […]
Does Vaultastic adhere to the relevant data privacy acts of the government?
Yes, Vaultastic adheres to relevant data privacy acts, including the General Data Protection Regulation (GDPR), Digital Personal Data Protection Act (DPDPA) and other regional or national data privacy laws. Vaultastic operates under a shared responsibility model, where it ensures the secure storage and processing of data according to the specified requirements. The organization using Vaultastic […]