What data does Vaultastic archive from Microsoft 365?

Vaultastic archives emails, files, and chat data from Microsoft 365, ensuring complete protection of your business communications. With Vaultastic, you can securely store emails, files from OneDrive, and Microsoft Teams chat history, providing comprehensive data retention. Additionally, Vaultastic is designed to scale easily, allowing you to archive other data types as needed, ensuring robust data protection and compliance for your organization.

I am currently using Microsoft 365 with sufficient storage. Do I still need a separate data archive?

While Microsoft 365 may offer sufficient storage in active mailboxes and OneDrive, this alone may not fully protect your critical data from accidental or intentional deletion, theft, or corruption. Microsoft 365 includes features like Exchange Online archiving, legal hold, and retention of deleted items, which can extend inbox size and offer some level of protection. However, these features may not provide a complete, up-to-date copy of all your data or offer the advanced search, discovery, and compliance capabilities that a separate data archiving solution can. For organizations with specific regulatory or legal data retention requirements, or those needing more granular control and comprehensive eDiscovery for historical data, a dedicated data archiving solution for Microsoft 365 can significantly enhance protection and compliance.

Does the integration between Vaultastic and M365 impact my existing M365 workflow?

No, the integration between Vaultastic and Microsoft 365 does not interfere with your existing workflow. Vaultastic operates in the background, securely archiving your emails, files, and other data without disrupting how you use Microsoft 365. In fact, we don’t need to install any software or agent on M365 or any end points. You can continue to work within M365 as usual, while Vaultastic ensures your data is protected and archived for long-term retention and compliance, all without any noticeable impact on your day-to-day activities.

Why do I need a separate archive solution for Microsoft Office 365?

Using a separate archive solution for Microsoft Office 365 emails and OneDrive data adds an extra layer of protection while helping you optimize data retention costs. Specifically: Storing critical data in an independent archive like Vaultastic allows you to move former employee data out of active subscriptions, reducing licensing costs. Regulations, legal requirements, and IT best practices recommend keeping backups separate from the original data source to ensure security and compliance. While Office 365 offers large mailboxes, they do not protect against accidental or intentional deletions, and features like Exchange Online Archive only extend inbox storage—they don’t create a full backup. Enabling legal hold captures deleted emails in the “legal hold” space but cannot recover data already lost. Hence this is not really a backup or an archive. Adopting a multi-cloud strategy with a separate archive also mitigates the risk of vendor lock-in, giving you control over your most valuable data in a secure, independent environment.

Is the integration between Vaultastic and M365 secure?

Yes, the integration between Vaultastic and Microsoft 365 is highly secure. Vaultastic employs multiple layers of security to protect your data, including robust encryption, strict access controls, and comprehensive auditing. The transfer of data between M365 and Vaultastic is fully encrypted end-to-end, ensuring that your emails, files, and other sensitive information are protected at every stage. This security framework provides peace of mind while maintaining the integrity and confidentiality of your data.

How does Vaultastic integrate with M365?

Vaultastic integrates with Microsoft 365 through a combination of journaling and secure API connections, allowing seamless data archiving without disrupting your workflow. The integration begins with setting up a Vaultastic account and connecting your Microsoft 365 tenant to Vaultastic. This connection is established using secure APIs, ensuring that the flow of data between the two platforms is encrypted and protected. Once the integration is in place, Vaultastic utilizes Microsoft 365's journaling feature to automatically archive emails. Journaling works by sending a copy of every email sent and received by selected users in real-time to Vaultastic. This ensures that all email communication is safely preserved and archived independently of the Microsoft 365 infrastructure, providing an additional layer of data protection and compliance. In addition to archiving real-time email traffic, Vaultastic can also import legacy data from user mailboxes, files from OneDrive and chat conversations from Microsoft Teams. Using secure APIs provided by Microsoft 365, Vaultastic fetches and archives older emails, files and chats, ensuring comprehensive coverage of both historical and current data. This dual approach guarantees that no critical information is missed, making Vaultastic a powerful solution for long-term data retention, regulatory compliance, and eDiscovery. With its ability to integrate smoothly with Microsoft 365 and archive emails, files, and chat data, Vaultastic provides an all-encompassing archiving solution for businesses looking to enhance data security, improve compliance, and safeguard critical business information across multiple communication channels.

Can I archive the emails of selected users only?

Yes, you can choose to archive emails for a specific set of users in Microsoft 365. By configuring the journaling settings, you can selectively send copies of emails from designated users to Vaultastic for archiving. This allows you to tailor your archiving strategy to start protecting data of critical users and gradually expand the scope to include the remaining users at your pace.

Do we need to deploy any software or database on the Microsoft 365 setup to enable archiving of email & file data?

No, you don’t need to install any software, agent or database on your Microsoft 365 setup or any end points to enable archiving. Vaultastic integrates seamlessly with Microsoft 365 using built-in journaling and secure APIs, allowing you to archive emails, files and chat conversations without the need for additional software installation or complex configurations.

Can I archive my existing M365 data and PST files to Vaultastic?

Yes, Vaultastic allows you to archive your existing Microsoft 365 data, including emails currently stored in mailboxes, offline PST files, and files from OneDrive. You can choose to archive all of your data or focus on specific types, such as emails or files. Additionally, Vaultastic offers flexible retention policies, enabling you to automatically delete older data after a specified period, ensuring efficient long-term data management and compliance.

What are the pros and cons if I back up my files from OneDrive to an external hard drive?

Backing up your OneDrive files to an external hard drive may seem like a simple solution, but it comes with significant risks. While it may provide local access to your data, it increases the chances of data loss, corruption, and tampering, especially in the event of hardware failure, theft, or accidental damage. This makes it an insecure and less reliable option for long-term storage. A safer, more secure, and scalable alternative is using Vaultastic’s cloud-based data archiving solution. Vaultastic ensures your OneDrive files are securely backed up in a highly durable and tamper-proof cloud environment, minimizing the risks associated with accidental or intentional deletion. It also complies with industry regulatory standards, providing peace of mind and superior data protection for your critical files.

How do I back up OneDrive data?

The most effective way to back up your OneDrive data is by setting up regular syncs for all generated, stored, and modified files. Vaultastic simplifies this process by performing a complete sync of your OneDrive files initially, followed by regular incremental syncs to capture any changes. This ensures your data is continuously backed up, securely stored, and always accessible when needed.

What is an effective way to ensure a OneDrive backup of all files?

To ensure a comprehensive backup of all OneDrive files, we recommend using Vaultastic for a simple yet effective strategy -start by performing a complete backup of all files from your users' OneDrive accounts. Following this, set up daily incremental backups to capture any changes or new files added that day. This approach guarantees that your critical information is continuously protected, providing full redundancy and safeguarding against data loss. Note that the incremental backup ignores files deleted on OneDrive, thus ensuring that the archive has complete content.

Since OneDrive is on the cloud, how does another cloud backup for OneDrive help?

While OneDrive is a cloud service, it is still vulnerable to file tampering, accidental deletions, or intentional erasures. Additionally, when an employee leaves the organization, preserving the corporate data they generated and stored in OneDrive becomes a challenge. For organizations, having an independent backup in a separate, secure, and durable storage environment is crucial for business continuity and compliance. Regularly backing up your business-critical data from OneDrive to an independent information archive like Vaultastic ensures that your information is safeguarded against potential risks, providing an additional layer of security and data protection.

Is Vaultastic a secure file archiving solution to backup OneDrive files?

Yes, Vaultastic provides a highly secure file archiving solution for backing up OneDrive files. It is built on a robust data protection platform that offers multi-layered, durable protection for your OneDrive data. Vaultastic supports both complete and incremental backups using automated tools, and it operates on a separate cloud infrastructure, independent from Microsoft, ensuring an additional layer of security. Vaultastic stands out among file archiving solutions for its speed, ease of use, and cost-effective storage optimization, making it an ideal choice for safeguarding your OneDrive files.

What is the relationship between OneDrive backup and compliance?

To meet regulatory guidelines for data security, it’s essential to maintain a physically separate, secure, and durable copy of all critical data. A solid backup and recovery strategy for OneDrive focuses on archiving files to independent cloud storage, ensuring your data is protected outside the primary platform. This approach not only helps safeguard your information but also ensures compliance with legal and regulatory requirements. Therefore, OneDrive backup and compliance are closely connected.

What is the best way to back up OneDrive?

While traditional methods, such as backing up OneDrive files to an external hard drive or local drive, have been popular, they may not be the safest or most secure options for managing a OneDrive backup. These methods are prone to hardware failure, theft, or data loss. A cloud backup solution, like the one offered by Vaultastic, provides a far more secure and durable way to preserve your business-critical OneDrive data. By storing your files in an independent cloud environment, Vaultastic ensures long-term protection, accessibility, and security, making it a more reliable choice for safeguarding your data.

My regulator wants me to provide a OneDrive backup and disaster recovery plan. How do I achieve this quickly?

To quickly meet your regulator's requirements for a OneDrive backup and disaster recovery plan, we recommend integrating Vaultastic as an add-on to OneDrive for Business. This seamless integration allows you to perform regular backups of your OneDrive data and store it on Vaultastic’s cloud with 11 9’s durability, supported by an in-built disaster recovery site. Vaultastic is a simple yet powerful tool designed to support both the backup and recovery of OneDrive data. Its centralized administration console makes it easy to manage your OneDrive backup and retention strategy efficiently, ensuring compliance and robust data protection.

What are the benefits of using Vaultastic to archive my Microsoft 365 data?

Using Vaultastic to archive your Microsoft 365 data offers several key benefits. First, Vaultastic provides comprehensive archiving, allowing you to securely archive critical data such as emails, files from OneDrive and Microsoft Teams Chat conversations (one to one and group chats). It also supports compliance with industry regulations like GDPR, DPDPA, RBI, SEBI and IRDAI, ensuring that you retain data for the required periods. Vaultastic’s powerful eDiscovery tools make it easy to search and retrieve archived data whenever needed. Additionally, Vaultastic helps manage risks by securely archiving data in a cloud location, reducing the chances of data loss or corruption. Lastly, Vaultastic offers cost optimization by archiving inactive data to lower-cost storage tiers, helping you reduce Microsoft 365 storage expenses.

Is there a way to backup Teams chat?

Yes, Vaultastic offers a reliable way to back up Microsoft Teams chat data. As Teams becomes a crucial communication platform within organizations, it generates vast amounts of valuable interaction data, from messages and files to collaborative discussions. Vaultastic integrates with Microsoft Teams to capture and archive one-to-one and group chat data securely, ensuring a comprehensive and accessible record of communications for compliance, audits, and business continuity. With Vaultastic, your Teams chat data is stored in a tamper-proof, centralized archive, enabling efficient search and retrieval whenever needed. This backup solution not only preserves chat history but also enhances data governance, helping organizations protect sensitive information, support e-discovery, and meet regulatory requirements. By archiving Teams chat data with Vaultastic, you gain peace of mind that essential communication records are safe, durable, and accessible over the long term.

Microsoft 365 Backup

How often should I archive files from OneDrive for Business?

Archiving files from OneDrive for Business involves creating a secure backup copy of your files to an independent cloud storage. Vaultastic simplifies this process by allowing you to define specific files to archive based on attributes such as date, time, and other relevant criteria. Additionally, Vaultastic enables you to perform regular incremental backups, capturing any […]

Can I restore my archived Microsoft 365 data to Microsoft 365?

Yes, you can restore your archived Microsoft 365 data back to Microsoft 365 at any time. For a single email, simply use the eDiscovery tool to search and select the email you want to restore, then click the “Restore to Inbox” button. Alternatively, you can export the search results as a PST file and import […]

Using Vaultastic, can I archive only specific files or folders from OneDrive for Business?

Yes, Vaultastic allows you to archive specific files or folders from OneDrive for Business. You can choose to archive data from individual user accounts and select particular folders based on your needs. When setting up the archiving job, you can also define criteria such as the file’s modified or created date, giving you greater control […]

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FAQ Categories: Microsoft 365 Backup

How often should I archive files from OneDrive for Business?

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Using Vaultastic, can I archive only specific files or folders from OneDrive for Business?

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